Configuring rooms to use your own Zoom meeting

Filo rooms can be easily configured to use any valid Zoom Meetings license. You can use any Zoom Meeting license (Basic, Pro or Business) in any Room in Filo. (You can also use Webinar licenses - more on that below.)

Keep in mind that each room has to be set up with a unique meeting ID or Filo will not be able to distinguish which room the attendee's presence is actually supposed to be in and therefore the room presences may not match the correct room when people join the Zoom call.

To configure a room in Filo to use your own Zoom Meeting license, follow these steps:

1. Install the Filo Zoom Marketplace App: Ensure the license host has installed the Filo Zoom Marketplace app, and authenticated with Zoom. Click here to learn how.

2. Collect some information from your Zoom account.

You'll need to get your Meeting ID, Passcode and Join URL.

There are a couple ways to get this information, but the easiest is through your Zoom account on a browser. Log in to Zoom at zoom.us (Note - log in via a browser, and use the account you would like to use in Filo.)

Navigate to Meetings and then Personal Room.

Noe your Meeting ID, Passcode and Join URL:

  • For security reasons, passcodes are required for any meetings to be used within Filo

  • We recommend users set meetings to be recurring with No Fixed Time so that the meeting may be started as needed multiple times within the room.

  • Meetings may be customized to your specific needs including the addition of Waiting Rooms, Breakouts, Polls, and any other setting through Zoom setting

4. Head to the Filo room where you'd like to use this Zoom license.

5. In the top Module, click the Edit icon in the module

6. Add the meeting settings into the Filo room

First select Custom under Zoom Meeting Type. Then, enter the Meeting ID, Passcode, and Join URL from your configured meeting from the step above.

7. Authenticate your Zoom - Very Important

Be sure to authenticate your Zoom license within Filo to ensure that participant presences can be pulled in!

Configuring rooms to use your own Zoom Webinar

Filo rooms can be easily configured to use any valid Zoom license. To configure a room to use your own Zoom Webinar license, follow the same steps as above. Instead of scheduling a meeting, schedule a Zoom webinar. For instructions on creating a Zoom webinar, please reference the Zoom help page here.

  • For security reasons, passcodes are required for any webinars to be used within Filo

  • We recommend users set webinars to be recurring with No Fixed Time so that the meeting may be started as needed multiple times within the room.

  • Webinars may be customized to your specific needs including the addition of Polls and any other setting through Zoom settings.

After you have scheduled the webinar, copy and past the webinar settings into the Filo room. Within Filo, ensure the Room Type is set to Zoom Meeting and the Zoom Meeting Type is set to Custom. Enter the Meeting ID, Passcode, and Join URL from your configured meeting from step 2 as shown below.

Be sure to authenticate your Zoom license within Filo to ensure that participant presences can be pulled in!

If you have any issues configuring your room, please reach out to Filo support at support@filo.co

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